This is where you can print name badges with merged attendee data, based on previously created layouts.
To print badges:
Select your pre-defined badge layout from the drop-down list.
Select the Filter option to search for the group of attendees you want to print badges for.
Check Limit Batch Size if you want to print badges in smaller groups. Enter the number of records you want to print in a single batch.
Choose an Order By option to set an order in which you want the badges to printed - for example, by ID number, Last Name, Company Name, or other criteria.
NOTE: Sometimes, attendees want the name on their badge to be different to the legal name they registered with (for example, if they have a nickname they're known by in the industry, or a different surname if recently married or divorced).
In EventsAir, these are called the "preferred last name" and "preferred first name". [If these fields are blank, the default last name and first name are applied; except for Exhibition Staff badges, which use preferred names as the default. Search this site for more information.]
You can manually add a preferred last name or first name to the contact record, or the attendee can add one when registering if you have this field on your registration site. When printing multiple name badges using this Express Action, the "Order by" options are based on these preferred names.
Select the Start button to start your print job.
Click here to learn about creating a Name Badge layout.
Selected Records tab
After filtering, you can look under the Selected Records tab to see a complete list of the attendees this Express Action will be applied to.
You may see slightly different buttons underneath the list as those that appear in the image above, depending on the Express Action you're using.
You can use all the Selected Records, or just pick out some from within that list.
To exclude individual records, manually deselect them. You can select them again to include them if you change your mind.
When you're happy with the list, press the "Start" button to start the Express Action (you can also do this from the Details tab).
Save as Data Snapshot
You’ll see this option under the Selected Records tab.
A Data Snapshot captures, or “remembers” the results of a search or report filter so you can re-use the data later. (If you want to save the filter itself, to search on it again later, use the save filter function.)
Read more about using Data Snapshots in this article.
Note: Save As Data Snapshot saves the results, not the selection criteria. Any Attendees added after you made this selection are NOT included, even if they match your original filter criteria. If you want to save the Selection Criteria (instead of the results), use the Save button inside the Filter screen.
